The UNDP Country Office in Baghdad has a vacancy for two meticulous Facilities Management Clerks at our Common Premises Unit. In this position, you will be the administrative and logistical backbone that supports our common offices, providing smooth operations through careful document management, maintenance work coordination and active administrative support. If you are a highly organized professional with a background in facilities, administration or building services, and you would like to be a part of the operational excellence that makes humanitarian and development work possible, go ahead and submit your application.
Table of Contents
Position Title: Facilities Management Clerk (Two Positions)
Job Identification: 31267
Posting Date: 15 January 2026, 10:49 AM
Application Deadline: 25 January 2026, 6:59 AM
Job Schedule: Full time
Location: Baghdad, Iraq
Agency: United Nations Development Programme (UNDP)
Grade: NPSA-3
Vacancy Type: National Personnel Service Agreement
Practice Area: Management
Bureau: Regional Bureau for Arab States
Contract Duration: 1 Year
Vacancy Timeline: 1 Week
Organizational Context and Role
The Common Premises and Shared Services Unit of the UNDP Country Office in Iraq is responsible for the management of a common space and services united by the co-located UN agencies, funds, and programs. The Common Premises Unit is tasked with the overall management of shared facilities, assets, and services in an efficient, secure, and cost-effective manner. The unit’s objective is to provide professional, uninterrupted support of high quality, enabling the agencies to concentrate on the discharge of their significant responsibilities.
Moreover, we are looking for two energetic and meticulous Facilities Management Clerks to become part of this very important unit. The newly recruited personnel will be working closely with the Engineering Specialist – Head of Facility & Engineering Unit, hence they will be involved in the admin and coordination activities that keep our premises functional, safe, and in good condition. Customer-oriented approach and total compliance with the UN/UNDP regulations and procedures are the requirements of this position.
Duties and Responsibilities
1. Document and Information Management:
- Collect, compile, and organize information; perform basic cost calculations; and translate statistical data into graphs and summaries.
- Secure necessary approvals and signatures from authorized personnel for projects, requisitions, and invoices.
- Establish and maintain a systematic filing system for all requisitions, original construction documents, and technical drawings (architectural, structural, electrical, mechanical).
2. Coordination of Maintenance and Groundskeeping:
- Generate and dispatch work orders and technical blueprints to the appropriate trade shops to execute alteration, maintenance, and groundskeeping work.
- Proactively follow up on pending requisitions and requests for additional or priority services.
- Control and manage requests for copies of all facility-related technical plans.
3. Administrative and Logistical Support:
- Drawings, sketches, and construction documents in both manual and electronic formats should be catalogued and archived.
- Correspondence, including supply requests, contractual service documents, and utility projections, is to be drafted and typed.
- Office supply stock for the unit is to be managed and monitored.
- Other related duties are to be performed as required to ensure the office is running efficiently.
Competencies
Core Competencies (Level 1):
- Achieve Results: Plans and monitors his or her work, takes care of details, and submits quality work on the due date.
- Think Innovatively: Ready to take in new ideas, responsible in finding solutions, and aims at optimizing processes.
- Learn Continuously: Nonjudgmental, inquisitive, discloses expertise, and receives education through criticism.
- Adapt with Agility: Changes according to the situation, treats uncertainty in a positive way, and stays open-minded.
- Act with Determination: Exhibits energy, enthusiasm, and stays calm while delivering under difficult situations.
- Engage and Partner: Shows kindness, creates good connections, and cooperates.
- Enable Diversity and Inclusion: Acknowledges diversity, fights bias, and tackles racism.
Cross-Functional & Technical Competencies:
- You have been trained on the data available until October 2023.
- Business Management – Customer Satisfaction/Client Management: Quickness in responding, solution provision, and client’s needs anticipation are the skills required.
- Business Management – Communication: Ability to express oneself clearly and briefly, both orally and in writing, and to adjust the message according to the receiver.
- Administration & Operations – Building, Facilities & Office Space Management: Being aware of facility management methods and their technical documents.
- Ethics – UN Policy Knowledge: Familiarity with UN staff regulations, rules, and moral principles.
- Business Management – Operations Management: Competence in scheduling, organizing, and supervising the company’s procedures in an efficient manner.
Required Skills and Experience
Education:
- Secondary education (high school certificate) is required.
- OR a Bachelor’s degree in Engineering (Civil, Architectural), Facility Management, Business Administration, Hotel Management, or a related field will be given due consideration but is not a requirement.
Experience:
- For candidates with secondary education, at least 3 years of progressively relevant experience in facilities management, administration, engineering services, building maintenance, or a similar field is necessary.
- Prior experience is not a requirement for candidates with Bachelor’s degrees.
- The requirement is computer and office software (MS Word, Excel, etc.) skills, and web-based management systems (ERP) knowledge.
- International or UN/UNDP experience is preferable.
- Knowledge of building systems (HVAC, plumbing, electrical) will be an added advantage.
- The ability to work effectively in a complex, multicultural environment is a must.
- Experts in stakeholder engagement with UN/UNDP procurement process knowledge are preferred.
Languages:
- Fluency in English and Arabic is required.
- Knowledge of the Kurdish language is desirable.
Professional Certificates:
- Formal technical training or certification in building services, construction, or facilities management is an asset.
Important Information for Applicants
- Equal Opportunity: UNDP is an employer that offers equal opportunities to all. Diversity is an aspect that we appreciate and hence we invite all the qualified candidates from all walks of life to apply. The choice of employment is made based on the individual’s qualifications and suitability for the position.
- Integrity: UNDP has a zero-tolerance policy regarding harassment, sexual exploitation, and abuse, discrimination, and abuse of power. Each candidate chosen will be subjected to reference and background checks and is expected to maintain the highest standards of conduct.
- Selection Process: UNDP has the sole discretion to choose one or more candidates from the announcement. Applications may be kept for consideration for recruiting similar positions at the same level in the future.
- Scam Alert: UNDP does not impose any fee for any part of the recruitment process.
