Each and every excellent team depends on a steady, skillful center—the one who foresees necessities, disentangles difficulties, and guarantees the performance takes place without any problems. The person who fills the role of a this kind for the occupied leadership team in EBRD’s Banking Sectors division in London is our new Assistant. The 7-month position is not only administrative support; it is a masterclass in organizing. You will be the trusted partner managing everything from high-stakes international travel and critical meetings, working with autonomy and precision in a fast-paced global environment.
If you are a proactive problem-solver who enjoys the challenge of enabling others’ success and wants to leave a clear fingerprint within a top international financial institution, we are happy to have you with your extraordinary organizational skills and our team then.
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Assistant – Banking Sectors
Requisition ID: 36354
Office Country: United Kingdom
Office City: London
Division: Banking Sectors
Contract Type: Short Term
Contract Length: 7 months
Posting Date: 9 January 2026
Application Deadline: 16 January 2026
The Role: Administrative Excellence in a Global Institution
Though the original text could be construed as rather formal, the idea being put across here is quite different. It denotes the Assistant at the European Bank for Reconstruction and Development (EBRD) as the partner who keeps the dynamic leadership team alive, thus attending to the mission. Located at the London headquarters, this 7-month offer is unique in its way in that it can give total administrative support to the top professionals of the Banking Sectors department.
You will be the operational backbone of a team that enjoys great coordination and the execution of business activities that are of utmost importance without any hindrance. This is a position meant for a personal that is always on the move, being the one who is solely responsible, loves diversity, and finds the international, fast-changing, and hectic environments so similar that no two days are alike, so easy to work in.
We are looking for someone who is not just task-oriented but relationship-driven—capable of interacting confidently with colleagues at all levels, from Managing Directors to external clients, and providing steadfast support to fellow team members. If you are a highly organized problem-solver who finds satisfaction in enabling others’ success, we invite you to bring your skills to the EBRD.
Your Key Accountabilities and Responsibilities
In this role, you will be entrusted with a wide range of responsibilities critical to the team’s efficiency and effectiveness:
Core Administrative & Logistical Support:
Be the main link for very complicated traveling arrangements overseas, which consist of organizing the complete itinerary, booking accommodation, applying for visas, and even passport renewal, making sure that the policy for the EBRD is adhered to and everything runs smoothly.
Oversee and refine the schedules of busy individuals, handling the coordination of a great number of internal and external meetings, video conferences, and guest receptions in such a way that it is possible to have perfect timing.
Take care of the consultancy contracts and legal papers, communicating with the outside consultants and law firms directly as per instructions.
Keep very detailed minutes of the meetings, precisely indicating the main topics of discussion, the decisions made, and the action points for easy communication and follow-up.
To highest standard of professionalism, prepare, draft, proofread, and quality-check business correspondence, presentations, and documents of a great variety; the ones for senior approval particularly.
Coordination and Event Management:
Be the main person in charge of all events, conferences, and gatherings in your department. You should take care of every detail and make sure everything is managed and executed to the highest professional standards.
Be responsible for and manage the team’s calendars, contact lists, and whereabouts trackers that are updated weekly to facilitate effective communication and planning.
Set up and take care of very efficient filing systems both for paper and electronic documents (LiveLink included) that will enable fast and proper document access and good information management.
During the absence of your colleagues, provide uninterrupted secretarial cover with detailed handover notes that will guarantee continuity.
Departmental Coordination & Special Projects:
- May take on additional coordinating responsibilities as the departmental point of contact for IT, HR, or Information Management initiatives.
- Conduct specific ad-hoc tasks and projects as assigned by your Line Manager, which may include pipeline reporting or other analytical support.
- Exercise sound judgment and discretion when handling confidential and sensitive information.
Knowledge, Skills, Experience, and Qualifications
Essential Criteria:
- A high school diploma or equivalent is required; a recognized secretarial qualification is advantageous.
- Substantial and proven secretarial and administrative experience, ideally within a professional, international context.
- Fluent in English, with outstanding written and verbal communication skills and a professional, courteous telephone manner.
- Exceptional organizational skills, a proactive mindset, and a flexible, can-do attitude.
- The ability to use initiative, work autonomously, and manage multiple tasks simultaneously while remaining calm and professional under pressure.
- Strong interpersonal skills with the ability to build effective working relationships across a diverse, multicultural environment.
- Impeccable attention to detail, discretion, and a conscientious, reliable approach.
- Computer literacy at an advanced level in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). A typing speed of at least 55 wpm is required.
Desirable Assets:
- Working knowledge of another language, such as Russian, German, French, or Arabic.
- Familiarity with SAP or similar enterprise resource planning systems.
- An understanding of EBRD procedures and the broader operational context of an international financial institution.
Team Ethos:
We are looking for a strong team player—someone who is helpful, collaborative, and willing to support colleagues. You should have the confidence to take on new projects and responsibilities, quickly grasping what is required to deliver results.
Additional Important Information
- This position is based in London, UK.
- Internal Applicants: Please note that you are only eligible to apply once you have passed the probation period in your current role at the EBRD.
- Contracting and Board Office Staff: Colleagues on Consultant Contracts (CCTs) and those working directly for a Board office may only apply for positions advertised externally on the EBRD careers website.
- Application Feedback: Due to the high volume of applications we receive, we regret that we are unable to provide individual feedback to candidates who are not shortlisted for interview.
Job Segment: Administrative Assistant, Bank, Banking, Database, Bilingual, Administrative, Finance, Technology
The EBRD is committed to promoting diversity and inclusion in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, national origin, or disability status.
