Background (G.A.C)
As G.A.C , we specialize in connecting talented professionals with impactful opportunities worldwide, offering free access to a carefully curated selection of roles across all levels, from entry positions to senior leadership. Our platform keeps you informed about the latest openings in development, advocacy, and emergency response, helping you navigate the nonprofit sector with ease. Whether you’re looking to make a difference locally or globally, we provide the tools and resources to advance your career while creating meaningful change.
Background (UN Women)
UN Women is the United Nations entity dedicated to achieving gender equality and women’s empowerment worldwide. As the global champion for women’s rights, we implement transformative programs, advocate for inclusive policies, and set international standards to eliminate discrimination and ensure all women and girls can thrive. From combating gender-based violence to promoting women’s leadership and economic inclusion, UN Women works to create a future where no woman or girl is left behind.
Details
Position: National Personnel (Management)
Job ID: 27478
Location: Kabul, Afghanistan
Grade: NPSA-7
Contract Type: National Personnel Service Agreement
Duration: 1 Year (with possibility of extension)
Schedule: Full-time
Application Deadline: 08 July 2025, 05:59 AM (Local Time)
Detailed Scope of Work and Responsibilities:
1. Comprehensive Executive and Administrative Support Services
- Provide high-level executive assistance to both the Special Representative (SR) and Deputy Country Representative (DCR) of UN Women Afghanistan Country Office (ACO)
- Manage and coordinate complex schedules, including:
- Arranging and prioritizing appointments
- Scheduling high-level meetings and official engagements
- Coordinating internal and external commitments
- Organize extensive travel arrangements, encompassing:
- Flight bookings and itinerary planning
- Visa processing and documentation
- Hotel accommodations and local transportation
- Security clearances and risk assessments
- Maintain sophisticated filing systems (both physical and digital) ensuring:
- Strict confidentiality of sensitive documents
- Efficient retrieval and organization of information
- Proper archiving procedures
- Develop and manage comprehensive contact databases:
- Update and maintain electronic mailing lists
- Ensure accuracy of key stakeholder information
- Handle all incoming communications with discretion:
- Screen and prioritize phone calls
- Manage email correspondence
- Direct inquiries to appropriate units
- Monitor and track deadlines and commitments:
- Follow up on pending actions
- Provide timely reminders
- Ensure completion of tasks
2. Advanced Administrative Coordination
- Execute logistical arrangements for various events:
- Organize meetings, workshops, and conferences
- Coordinate venue selection and setup
- Manage participant invitations and confirmations
- Prepare and compile comprehensive briefing materials:
- Research and gather relevant information
- Develop professional PowerPoint presentations
- Assemble meeting dossiers
- Attend high-level meetings and prepare detailed minutes:
- Document discussions and decisions
- Track action items and responsibilities
- Distribute finalized records
3. Strategic Communication and Information Management
- Facilitate seamless information flow:
- Serve as communication liaison between Executive Office and other units
- Ensure timely dissemination of critical information
- Manage all incoming and outgoing correspondence:
- Review, prioritize and route documents
- Draft and edit official communications
- Maintain correspondence tracking system
- Oversee document quality control:
- Proofread and edit materials
- Ensure proper formatting and style
- Verify accuracy of content
- Maintain comprehensive filing systems:
- Organize both hard copy and electronic files
- Implement efficient retrieval systems
- Ensure secure storage of confidential materials
- Provide language support services:
- Assist with document translation
- Serve as interpreter when required
4. Protocol and External Relations Support
- Facilitate the SR and DCR’s external engagements:
- Coordinate high-level meetings with partners
- Manage communication with stakeholders
- Handle protocol requirements for official visits:
- Receive and host distinguished guests
- Arrange appropriate welcoming ceremonies
- Coordinate logistical aspects of visits
- Maintain diplomatic standards in all interactions:
- Ensure proper etiquette is observed
- Adhere to UN protocol guidelines
- Represent the office professionally
5. Knowledge Management and Capacity Building
- Support organizational learning initiatives:
- Document best practices and lessons learned
- Contribute to knowledge sharing platforms
- Enhance office efficiency through:
- Developing standard operating procedures
- Creating guidance materials
- Conducting orientation for new staff
6. Additional Responsibilities
- Perform other relevant duties as required:
- Backstop for other executive support staff
- Participate in special projects
- Provide surge capacity during peak periods
Detailed Qualifications and Requirements:
Education:
- Minimum Requirement:
- Completion of secondary education (High School diploma or equivalent)
- Desirable Qualification:
- Bachelor’s degree in Business Administration, Public Administration, International Relations, or related field
Professional Experience:
- Essential Experience:
- Minimum seven (7) years of progressively responsible experience in executive support, administration, or programme assistance (or four years with Bachelor’s degree)
- Extensive experience providing direct support to senior executives
- Demonstrated experience in complex calendar management
- Proven track record in organizing high-level events
- Technical Skills:
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with web-based management systems
- Preferred Qualifications:
- Familiarity with Oracle Cloud ERP system
- Experience in UN system or international organizations
- Knowledge of gender equality and women’s empowerment issues
Language Requirements:
- Mandatory:
- Full professional proficiency in English (written and spoken)
- Fluency in Dari and Pashto (written and spoken)
- Advantageous:
- Working knowledge of another UN official language (French, Arabic, Chinese, Russian, or Spanish)
Core Competencies:
- Values:
- Commitment to UN Women’s mission and values
- Professionalism and integrity
- Respect for diversity
- Functional Competencies:
- Exceptional organizational and planning skills
- Strong analytical and problem-solving abilities
- Excellent interpersonal and communication skills
- Ability to handle sensitive information confidentially
- Capacity to work under pressure and meet deadlines
- Gender Perspective:
- Awareness of gender issues
- Sensitivity to cultural diversity
- Commitment to gender equality principles
Additional Requirements:
- Personal Attributes:
- Discretion and sound judgment
- Initiative and proactivity
- Flexibility and adaptability
- Teamwork orientation
- Technical Requirements:
- Ability to operate standard office equipment
- Familiarity with virtual meeting platforms
- Comfort with digital filing systems
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About UN Women
UN Women is the United Nations agency leading global efforts to achieve gender equality and women’s empowerment. Established in 2010, we work to eliminate discrimination against women and girls worldwide through advocacy, programs and policy reforms across five key areas: women’s leadership and political participation, economic empowerment, ending violence against women, peace and security initiatives, and humanitarian response. As a driving force behind the implementation of Sustainable Development Goal 5 (Gender Equality), UN Women supports Member States in setting global standards while implementing on-the-ground programs in over 100 countries.
Our work ranges from advancing women’s political representation and economic opportunities to implementing the Women, Peace and Security agenda (UNSCR 1325) and addressing gender-based violence in crisis situations. Headquartered in New York with regional offices worldwide, UN Women combines research, funding for grassroots organizations, and partnerships with governments and civil society to create transformative change for women and girls everywhere.
Why Choose Us
UN Women stands at the forefront of the global movement for gender equality as the United Nations’ dedicated agency for women’s empowerment. By joining our team, you become part of a transformative force working across 100+ countries to create lasting change – from advancing women’s political leadership and economic opportunities to protecting women’s rights in conflict zones and ending gender-based violence worldwide. We offer unique opportunities to contribute to groundbreaking initiatives like the Women, Peace and Security agenda (UNSCR 1325) and our global campaigns such as #HeForShe, while working with a diverse team of experts in policy, programs, and research.
Our evidence-based approach combines high-level advocacy with on-the-ground programs that have already helped millions of women and girls access justice, education, and economic independence. As part of the UN system, we provide a dynamic, inclusive work environment with competitive benefits and unparalleled opportunities for professional growth in the field of gender equality. Whether you’re passionate about policy change, humanitarian action, or grassroots empowerment, UN Women offers the platform, expertise, and global network to turn commitment into tangible impact for women and girls everywhere
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