Are you passionate about gender equality and women’s empowerment? Do you thrive in dynamic, impact-driven environments? UN Women is looking for a dedicated and skilled Program Assistant to join their team and contribute to transformative global initiatives!
Background (UN Women)
UN Women is the United Nations entity dedicated to achieving gender equality and women’s empowerment worldwide. As the global champion for women’s rights, we implement transformative programs, advocate for inclusive policies, and set international standards to eliminate discrimination and ensure all women and girls can thrive. From combating gender-based violence to promoting women’s leadership and economic inclusion, UN Women works to create a future where no woman or girl is left behind.
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Details
Programme Assistant – Women’s Economic Empowerment (WEE)
Location: Nairobi, Kenya
Agency: UN Women
Grade: NPSA-5
Contract Type: National Personnel Service Agreement (1 year, renewable)
Application Deadline: August 19, 2025
Job Schedule: Full-time
Job Purpose
As the backbone of program operations, the program assistant plays a pivotal role in driving the success of UN Women’s Women’s Economic Empowerment (WEE) initiatives in Nairobi. This dynamic position blends administrative expertise, financial acumen, and logistical coordination to ensure seamless implementation of projects that transform women’s lives. From managing budgets to amplifying advocacy efforts, you’ll be at the heart of gender equality action in Kenya.
Key Responsibilities
1. Programme & Administrative Leadership
- Architect of Efficiency: Craft and refine program work plans, budgets, and funding proposals, ensuring alignment with UN Women’s strategic goals. Monitor progress like a hawk, tracking fund disbursement and implementation milestones to keep projects on course.
- Data Alchemist: Hunt down, compile, and synthesize critical data to fuel reports, policy briefs, and high-level speeches. Your analytical touch turns raw numbers into compelling narratives for change.
- Gatekeeper of Quality: Scrutinize partner financial/narrative reports and procurement plans, ensuring every document meets UN Women’s gold standard before submission.
2. Financial Mastery & Systems Navigation
- Quantum Maestro: Command UN Women’s Oracle Cloud ERP system with confidence—creating projects, processing payments, and generating budget revisions with precision. Your expertise keeps the financial engine humming.
- Budget Sentinel: Partner with program leads to monitor expenditures, prepare FACE forms, and flag variances. Your vigilance ensures every dollar maximizes impact for women entrepreneurs and workers.
- Transaction Virtuoso: Process consultant payments and non-PO vouchers with speed and accuracy, solving payment puzzles before others spot the missing pieces.
3. Logistical Orchestration
- Event Conductor: Choreograph every detail of high-level meetings, regional workshops, and donor field missions—from venue magic to flawless travel logistics. Your planning turns chaos into seamless execution.
- Knowledge Architect: Build presentations and briefing kits that dazzle stakeholders. Transform complex ideas into clear, visually striking slides that move audiences to action.
- Institutional Memory: Design and maintain a state-of-the-art filing system where every contract, report, and email lives at your fingertips. Future teams will thank you.
4. Resource Mobilization & Storytelling
- Donor Whisperer: Curate an intelligence network of funding opportunities, maintaining razor-sharp donor profiles and databases. Your research lays the groundwork for million-dollar partnerships.
- Impact Translator: Draft funding proposals and project summaries that make bureaucrats lean forward. Your words bridge the gap between dry metrics and human transformation.
- Digital Advocate: Craft social media posts and web stories that put a face on empowerment. Your snippets of change inspire global audiences.
5. Gender Equality Catalyst
- Behind-the-Scenes Changemaker: Whether prepping for International Women’s Day or a rural training workshop, your logistical genius ensures every event amplifies marginalized voices.
- First Responder: When the team needs a rapid-fire budget analysis or last-minute meeting notes, you’re the calm, capable hands that save the day.
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Competencies That Set You Apart
Core Values
- Unshakable Integrity | Relentless Professionalism | Deep Respect for Diversity
Core Competencies
- Gender Lens: You spot inequality in datasets and dinner conversations alike.
- Solution Instincts: When others see roadblocks, you engineer detours.
- Diplomatic Communicator: Your emails resolve conflicts before they start.
- Collaboration Alchemist: You make teams greater than the sum of their parts.
Functional Superpowers
- ERP Jedi: Oracle Cloud quirks? You laugh in the face of system glitches.
- Excel Sorcery: Pivot tables are your playground; budget trackers are your masterpiece.
- Process Hacker: You reinvent workflows to save hours every week.
Your Career Launchpad
Education
- Essential Foundation: Secondary education certificate—the springboard for your practical brilliance.
- Career Accelerator (Preferred): Bachelor’s degree in Economics, Gender Studies, or Development Policy—though real-world savvy trumps parchment.
Experience
- 5+ Years of Battle-Tested Skills: From grunt work to glory in admin or program support—you’ve earned your stripes.
- WEE Warrior Bonus: Direct experience with women’s livelihoods programming makes your application glow.
- Tech Fluency: Microsoft Office is your second language; Oracle Cloud is your secret weapon.
Languages
- Non-Negotiable: English fluency—with the precision of a policy brief and the warmth of a field interview.
- Global Advantage: French/Arabic/Spanish skills? You’re already translating opportunities.
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