Background (UNDP)
The United Nations Development Programme (UNDP) is the leading United Nations organization focused on international development. It works in 170 countries and territories to eradicate poverty, reduce inequalities, and promote sustainable development. UNDP’s work is centered around six core development areas, including poverty and inequality, governance, resilience, environment, energy, and gender equality.
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Details
Job Details
- Position: Administrative Support Clerk
- Job ID: 28066
- Location: Tehran, Iran
- Posting Date: July 24, 2025
- Application Deadline: July 30, 2025 (10:29 PM)
- Job Schedule: Part-time
- Agency: UNDP (United Nations Development Programme)
- Grade: NPSA-4 (National Personnel Service Agreement)
- Practice Area: UN Coordination
- Bureau: Regional Bureau for Asia and the Pacific
- Contract Duration: 6 months
Scope of Work
The Administrative Support Clerk will provide essential administrative and operational support to the Executive Associate of the UNDP Iran Resident Representative (RR) and Deputy Resident Representative (DRR), as well as assist personnel in the Programme and Operations Units. The incumbent will be responsible for a variety of tasks, including but not limited to:
Key Responsibilities:
- Correspondence Management:
- Handling incoming and outgoing correspondence, ensuring proper routing and follow-up with relevant units.
- Providing verbal and written translation services (English ↔ Farsi) as needed.
- Stakeholder Liaison & Coordination:
- Serving as a point of contact for government institutions, program partners, and stakeholders, ensuring timely follow-up and adherence to established protocols.
- Office & Clerical Support:
- Performing general administrative tasks, including photocopying, filing, and preparing meeting materials.
- Assisting in the organization of workshops, meetings, and events, including minute-taking and documentation.
- Records & Database Management:
- Maintaining both physical and digital filing systems, including scanning and archiving documents.
- Updating and managing assigned databases, ensuring accuracy through regular communication (email/phone).
- Knowledge Management & Reporting Support:
- Collecting, compiling, and organizing project references, reports, and knowledge products for presentations, briefs, and communication materials.
- Assisting in the development of workflows, Gantt charts, and process diagrams under the guidance of relevant personnel.
- Additional Duties:
- Performing other administrative and operational tasks as required to ensure the smooth functioning of the office.
Supervisory/Managerial Responsibilities:
- The position does not involve supervisory duties.
4. Institutional Arrangement
The Administrative Support Clerk will operate under the general guidance of the UNDP Iran Resident Representative (RR) and Deputy Resident Representative (DRR), with direct supervision from the respective Unit Manager. The role requires:
- A high standard of accuracy, efficiency, and timeliness in service delivery.
- A client-focused, results-oriented approach to administrative support.
- Proper documentation and record-keeping of all tasks.
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5. Competencies
Core Competencies (Level 1):
- Achieve Results: Plans and monitors work, pays attention to detail, and delivers quality outputs on time.
- Think Innovatively: Be open to creative solutions, pragmatic problem-solving, and process improvements.
- Learn Continuously: Be willing to seek feedback, learn from mistakes, and share knowledge.
- Adapt with Agility: Adjusts to changes, handles ambiguity, and remains flexible.
- Act with Determination: Demonstrates motivation, resilience, and confidence under pressure.
- Engage and Partner: Builds positive relationships and shows empathy in collaboration.
- Enable Diversity & Inclusion: Respects differences, addresses bias, and promotes inclusivity.
Cross-Functional & Technical Competencies:
- Human-Centered Design: Ability to incorporate human perspectives in problem-solving.
- Communication: Clear, concise, and audience-appropriate messaging (written & verbal).
- Client Management: Responds promptly, anticipates needs, and delivers solutions.
- Documents & Records Management: Expertise in archiving, digitization, and registry systems.
- Events Management: Skills in organizing meetings, workshops, and logistics.
6. Minimum Qualifications of the Successful NPSA
Education:
- Required: Secondary Education (High School Diploma).
- Desirable: Bachelor’s degree in Business/Public Administration, Management, English Translation, or related fields (not mandatory but advantageous).
Work Experience:
- With a High School Diploma: Minimum 4 years of relevant experience in administration or program support.
- With a bachelor’s degree: Minimum 1 year of relevant experience.
Required Skills:
- Proficiency in Microsoft Office (Word, Excel, etc.), databases, and ERP systems.
- Fluency in English and Farsi (written & spoken).
Desired Additional Skills:
- Prior experience in the UN system, INGOs, or international organizations.
- Background in executive assistance, event coordination, or records management.
- Translation experience (English ↔ Farsi).
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Why choose UNDP
Why UNDP? As the United Nations’ largest development network, we offer you an unparalleled opportunity to drive real impact across 170 countries and territories. When you join us, you’re not just taking a job—you’re stepping into a role that shapes the future of sustainable development.
Here’s What Makes UNDP Unique:
🌍 Impact That Matters
- Tackle global challenges—from climate action to poverty eradication—while accelerating progress toward the Sustainable Development Goals (SDGs).
- Your work directly transforms lives, builds resilience, and empowers nations.
🤝 Global Reach, Local Solutions
- Collaborate with top experts worldwide while designing locally rooted solutions that uplift communities.
- Work where it counts—on the ground and at the policy level.
📈 Grow with Purpose
- Access exclusive UN training, leadership programs, and career-advancing opportunities in the world’s premier development network.
- Continuous learning in cutting-edge fields like digital innovation, behavioral science, and green technologies.
💡 Innovate for the Future
- Be at the forefront of change—UNDP pioneers AI, digital transformation, and smart development to solve tomorrow’s challenges today.
🌈 Thrive in an Inclusive Culture
- Join a diverse, gender-balanced team where every voice is heard and valued.
- Work in a flexible, supportive environment that prioritizes well-being and work-life balance.
🏙 Qatar Opportunity
- Based in Doha, you’ll engage in high-impact South-South cooperation, connecting with global leaders and Qatar’s dynamic development ecosystem.
💰 Competitive UN Benefits
- Attractive salary & allowances, flexible work options, and comprehensive health & wellness support.
🔍 Ready to Make Your Mark?
APPLY NOW and turn your expertise into global impact!
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