Background (Asian Delevopment Bank)
The Asian Development Bank (ADB) is a multilateral development finance institution established in 1966 to promote economic and social progress across Asia and the Pacific. Headquartered in Mandaluyong, Philippines, it provides loans, grants, technical assistance, and policy advice to its member countries to reduce poverty and foster sustainable development.
Background (G.A.C)
As G.A.C , we specialize in connecting talented professionals with impactful opportunities worldwide, offering free access to a carefully curated selection of roles across all levels, from entry positions to senior leadership. Our platform keeps you informed about the latest openings in development, advocacy, and emergency response, helping you navigate the nonprofit sector with ease. Whether you’re looking to make a difference locally or globally, we provide the tools and resources to advance your career while creating meaningful change.
Details
Job ID: 250590
Level: TL3
Department: Communications & Knowledge Management
Division: Office of the Principal Director, DOCK
Location: ADB HQ, Manila
Deadline: July 29, 2025 (23:59 Manila Time)
Position Overview
As an Executive Assistant, you will serve as the primary administrative and operational support to the Principal Director (PD) of DOCK, while also facilitating knowledge management, governance coordination, and administrative functions within DCOD (Development Coordination and Operations Division). Your role ensures seamless workflow, confidential communication, and strategic alignment across departments, clients, and external stakeholders.
Key Responsibilities
1. Administrative Support (PD & Front Office)
- Deliver high-level, confidential administrative assistance to the Principal Director, including calendar management, travel coordination, and prioritization of tasks.
- Act as the central liaison for internal/external meetings, ensuring timely scheduling, briefing materials, and follow-up actions.
- Monitor and track sensitive/urgent matters, escalating critical issues to the PD with recommended solutions.
2. Office Coordination & Workflow Management
- Triage and assign client/stakeholder requests to appropriate teams, ensuring accountability and resolution.
- Enforce compliance with DOCK’s procedures by guiding junior administrative staff on protocols, templates, and workflows.
- Facilitate cross-departmental collaboration with ADB staff, executing agencies, and donor representatives.
3. Knowledge Management & Governance Support
- Oversee document control, including drafting, routing, and archiving of approvals (incoming/outgoing correspondence).
- Maintain SharePoint repositories and filing systems, ensuring accessibility of up-to-date policies, reports, and governance documents.
- Disseminate critical updates to DOCK teams and monitor deadlines/deliverables for adherence to timelines.
- Contribute to policy architecture by compiling governance-related materials and tracking revisions.
4. Data Analysis & Reporting
- Extract, analyze, and synthesize data to generate standardized reports (e.g., progress dashboards, briefing packs).
- Prepare executive summaries for the PD, highlighting trends, risks, and action items.
5. Additional Duties
- Flexibility to undertake ad hoc tasks aligned with DOCK’s operational priorities.
Qualifications & Competencies
Education & Experience
- Bachelor’s degree in Business Administration, International Relations, or related field.
- Minimum 5 years of executive support experience in multilateral/bilateral organizations (e.g., ADB, World Bank, UN agencies).
Technical Skills
- Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint), with aptitude for learning institutional software.
- Exceptional organizational skills, including document management and workflow optimization.
- Mastery of multilateral protocols, including governance structures and interdepartmental coordination.
Behavioral Competencies
- Discretion: Handle confidential data with unwavering integrity.
- Cross-cultural agility: Navigate diverse teams and stakeholders diplomatically.
- Proactive problem-solving: Anticipate needs and mitigate bottlenecks.
- Collaboration: Foster teamwork across ADB’s operational hierarchy.
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About Asian Development Bank
The Asian Development Bank (ADB), established in 1966 and headquartered in the Philippines, is a multilateral financial institution dedicated to fostering economic growth and reducing poverty across Asia and the Pacific. With 68 member countries, including regional and non-regional powers like Japan, the U.S., and China, ADB provides loans, grants, and technical assistance for infrastructure, climate resilience, education, and healthcare projects. It prioritizes sustainable development, climate finance, and regional cooperation, aligning with the UN Sustainable Development Goals (SDGs).
As a key player in Asia’s development, ADB has financed major initiatives like the Trans-Asian Highway and renewable energy projects, though it faces criticism over debt sustainability and environmental concerns. Annually, it disburses $20–30 billion, aiming to build a prosperous, inclusive, and resilient Asia-Pacific.
Why choose us
With nearly 60 years of expertise in Asia-Pacific development, ADB combines financial strength, regional knowledge, and innovative solutions to drive sustainable progress. We offer low-interest loans, grants, and technical assistance tailored to each country’s needs—from climate-resilient infrastructure to inclusive social programs. As the region’s premier development institution, we bring together governments, private sector partners, and communities to deliver transformative projects like clean energy grids and smart cities.
Our AAA credit rating ensures responsible financing, while our commitment to transparency and climate action (pledging $100 billion for climate finance by 2030) makes us a trusted partner for impactful change. Choose ADB to be part of Asia’s growth story—where every investment builds a greener, fairer, and more prosperous future.
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