Background (UNDP)
The United Nations Development Programme (UNDP) is the leading United Nations organization focused on international development. It works in 170 countries and territories to eradicate poverty, reduce inequalities, and promote sustainable development. UNDP’s work is centered around six core development areas, including poverty and inequality, governance, resilience, environment, energy, and gender equality.
Background (G.A.C)
As G.A.C., we specialize in connecting talented professionals with impactful opportunities worldwide, offering free access to a carefully curated selection of roles across all levels, from entry positions to senior leadership. Our platform keeps you informed about the latest openings in development, advocacy, and emergency response, helping you navigate the nonprofit sector with ease. Whether you’re looking to make a difference locally or globally, we provide the tools and resources to advance your career while creating meaningful change.
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Details
Job Details
- Position: Administrative Support Clerk
- Job ID: 28066
- Location: Tehran, Iran
- Posting Date: July 24, 2025
- Application Deadline: July 30, 2025 (10:29 PM)
- Job Schedule: Part-time
- Agency: UNDP (United Nations Development Programme)
- Grade: NPSA-4 (National Personnel Service Agreement)
- Practice Area: UN Coordination
- Bureau: Regional Bureau for Asia and the Pacific
- Contract Duration: 6 months
Scope of Work
The Administrative Support Clerk will provide essential administrative and operational support to the Executive Associate of the UNDP Iran Resident Representative (RR) and Deputy Resident Representative (DRR), as well as assist personnel in the Programme and Operations Units. The incumbent will be responsible for a variety of tasks, including but not limited to:
Key Responsibilities:
- Correspondence Management:
- Handling incoming and outgoing correspondence, ensuring proper routing and follow-up with relevant units.
- Providing verbal and written translation services (English ↔ Farsi) as needed.
- Stakeholder Liaison & Coordination:
- Serving as a point of contact for government institutions, program partners, and stakeholders, ensuring timely follow-up and adherence to established protocols.
- Office & Clerical Support:
- Performing general administrative tasks, including photocopying, filing, and preparing meeting materials.
- Assisting in the organization of workshops, meetings, and events, including minute-taking and documentation.
- Records & Database Management:
- Maintaining both physical and digital filing systems, including scanning and archiving documents.
- Updating and managing assigned databases, ensuring accuracy through regular communication (email/phone).
- Knowledge Management & Reporting Support:
- Collecting, compiling, and organizing project references, reports, and knowledge products for presentations, briefs, and communication materials.
- Assisting in the development of workflows, Gantt charts, and process diagrams under the guidance of relevant personnel.
- Additional Duties:
- Performing other administrative and operational tasks as required to ensure the smooth functioning of the office.
Supervisory/Managerial Responsibilities:
- The position does not involve supervisory duties.
4. Institutional Arrangement
The Administrative Support Clerk will operate under the general guidance of the UNDP Iran Resident Representative (RR) and Deputy Resident Representative (DRR), with direct supervision from the respective Unit Manager. The role requires:
- A high standard of accuracy, efficiency, and timeliness in service delivery.
- A client-focused, results-oriented approach to administrative support.
- Proper documentation and record-keeping of all tasks.
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5. Competencies
Core Competencies (Level 1):
- Achieve Results: Plans and monitors work, pays attention to detail, and delivers quality outputs on time.
- Think Innovatively: Be open to creative solutions, pragmatic problem-solving, and process improvements.
- Learn Continuously: Willing to seek feedback, learn from mistakes, and share knowledge.
- Adapt with Agility: Adjusts to changes, handles ambiguity, and remains flexible.
- Act with Determination: Demonstrates motivation, resilience, and confidence under pressure.
- Engage and Partner: Builds positive relationships and shows empathy in collaboration.
- Enable Diversity & Inclusion: Respects differences, addresses bias, and promotes inclusivity.
Cross-Functional & Technical Competencies:
- Human-Centered Design: Ability to incorporate human perspectives in problem-solving.
- Communication: Clear, concise, and audience-appropriate messaging (written & verbal).
- Client Management: Responds promptly, anticipates needs, and delivers solutions.
- Documents & Records Management: Expertise in archiving, digitization, and registry systems.
- Events Management: Skills in organizing meetings, workshops, and logistics.
6. Minimum Qualifications of the Successful NPSA
Education:
- Required: Secondary Education (High School Diploma).
- Desirable: Bachelor’s degree in Business/Public Administration, Management, English Translation, or related fields (not mandatory but advantageous).
Work Experience:
- With a High School Diploma: Minimum 4 years of relevant experience in administration or program support.
- With a bachelor’s degree: Minimum 1 year of relevant experience.
Required Skills:
- Proficiency in Microsoft Office (Word, Excel, etc.), databases, and ERP systems.
- Fluency in English and Farsi (written & spoken).
Desired Additional Skills:
- Prior experience in the UN system, INGOs, or international organizations.
- Background in executive assistance, event coordination, or records management.
- Translation experience (English ↔ Farsi).
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About UNDP
The United Nations Development Programme (UNDP) is the UN’s leading global development organization, operating in 170 countries and territories to eradicate poverty, reduce inequalities, and build resilient societies in alignment with the Sustainable Development Goals (SDGs). With over 50 years of expertise, UNDP provides strategic policy advisory services, technical assistance, and innovative programming across three core areas: sustainable development (climate action, environmental protection, and inclusive economic growth), democratic governance (strengthening institutions, rule of law, and citizen engagement), and crisis resilience (conflict prevention, recovery, and peacebuilding).
UNDP partners with governments, civil society, and the private sector to design localized solutions to global challenges, while fostering knowledge exchange and South-South cooperation. In Qatar, UNDP collaborates with national stakeholders to advance development priorities and amplify the country’s role as a hub for regional and international development dialogue.
Why choose UNDP
Joining UNDP means becoming part of the United Nations’ largest development network, where your work directly contributes to transformative change across 170 countries and territories. We offer:
- Impact That Matters: Tackle the world’s most pressing challenges—from poverty eradication to climate action—while helping nations achieve the Sustainable Development Goals (SDGs).
- Global Network & Local Solutions: Work alongside diverse international experts while developing context-specific solutions that empower communities.
- Professional Growth: Access cutting-edge development knowledge, training programs, and career development opportunities within the UN system.
- Innovation Culture: Be part of an organization that champions digital transformation, behavioral insights, and frontier technologies for development.
- Inclusive Workplace: Thrive in a multicultural environment that values diversity, gender equality, and inclusive collaboration.
- Qatar Advantage: In Doha, contribute to South-South cooperation while engaging with Qatar’s dynamic development ecosystem and global partners.
- Competitive Benefits: Enjoy UN-grade remuneration, flexible work arrangements, and comprehensive wellbeing packages.
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